Accurate sales tax management is crucial for compliance and financial accuracy. PRO Software Solutions offers multiple ways to set and apply default sales tax settings, ensuring businesses can automate tax calculations efficiently.
This guide will walk you through setting up and customizing sales tax settings in PRO Software.
How to Set Up Sales Tax in PRO Software
Sales tax can be configured based on various criteria to ensure the correct tax rates are applied to invoices.
Step 1: Access the Sales Tax Settings
1️⃣ Navigate to Accounting > Configuration > Taxes.
2️⃣ Review the default tax settings or add new tax rules based on your business needs.
Step 2: Choose Your Sales Tax Configuration Method
There are multiple ways to apply sales tax in PRO Software:
1. Customer Level Tax Setup
- Set a default sales tax rate for a specific customer.
- Every invoice created for this customer will automatically apply the assigned tax rate.
2. Unit Location-Based Tax (Recommended for Portable Restroom Companies & Location-Based Services)
- Assign a default sales tax rate to a unit location (e.g., job site).
- Whenever the unit location is invoiced, the correct tax rate will apply automatically.
💡 Pro Tip: This method ensures that businesses operating across multiple locations apply the correct local tax rate.
3. Zip Code-Based Tax Configuration (For Region-Specific Taxation)
- PRO Software allows businesses to set sales tax rates by zip code.
- To configure, provide a list of service area zip codes and their respective tax rates.
- Work with your PRO Software Trainer to integrate zip code-based tax rules into your system.
4. Product-Specific Sales Tax
- Set tax rates for individual products or services.
- Useful for businesses that sell both taxable and non-taxable items.
Step 3: Customize Your Sales Tax Reporting
After configuring sales tax settings, businesses can generate reports to track tax collection and ensure compliance.
1️⃣ Sales Tax Report – View all collected sales tax for a specific period.
2️⃣ Cash vs. Accrual Tax Reports – Choose between different accounting methods to track taxes based on collected payments or issued invoices.
3️⃣ Export & Print Reports – All reports can be exported to Excel (XLSX) or printed for record-keeping.
💡 Pro Tip: Always review your Sales Tax Report before filing tax returns to ensure all taxable transactions are accounted for correctly.
Final Thoughts
With PRO Software’s automated tax management, businesses can ensure:
✅ Accurate tax calculations on every invoice
✅ Compliance with local and state tax laws
✅ Efficient reporting for tax filings
If you need assistance with setting up or modifying your tax settings, contact the PRO Software Support Team for expert guidance.